The preparation for your board meeting is a task that takes time. The most effective boards are committed to this and ensure that their meetings run smoothly. They schedule meetings well in advance to ensure that board members have time to accept (and sometimes negotiate) their agendas. Board members are usually busy and serve on many boards and teams. It is crucial to coordinate with each individual and their assistants to ensure that they can attend board meetings.

Another crucial aspect of making preparations for your board meeting is to make sure that you have all the materials prepared prior to the board meeting. The agenda is sent out with the finalized agenda and board materials approximately a week prior to the meeting. This will allow Board members to take in and absorb the information so that they are able to ask questions when they arrive to the board meeting.

The day prior to your board meeting it is recommended to schedule short phone calls with your Board Members or their assistants in order to make sure they are prepared for the meeting. This will allow you to quickly deal with any issues that might occur, like if there are updated slides that need to be distributed before the meeting.

A few minutes of reflection on why you serve on the board is a great idea. This will help you stay focused throughout the board meeting and make sure that you are covering all of the relevant topics.

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